HR and Capacity Building EU Aid Volunteer

The EU Aid Volunteer Initiative brings together volunteers and organisations from different countries, providing practical support to humanitarian aid projects and contributing to strengthening the local capacity and resilience of disaster - affected communities.
The EU Aid Volunteer Initiative offers opportunities for European and long term residents in EU countries to become EU Aid Volunteers in humanitarian projects worldwide, showing solidarity with those who need it the most. As part of the EU Aid Volunteer initiative the European Commission has set up a European training programme for humanitarian Volunteers and has developed European standards for humanitarian organisations to work with Volunteers in EU funded projects worldwide to help strengthen and support local capacities to prevent, prepare for and recover from humanitarian crisis.

 

Tasks
Position is to train the Human Resources – Administration function in the Angola office in their development and growth in humanitarian preparedness and implementation/ support of development programmes, and to ensure appropriate local staff capacity building to help fulfil People in Need‘s (PIN) development mission in the area of HR management and Administrative procedures.

 

Duties and Responsibilities:

HR System strengthening
• Lead PIN’s HR function on the basis of Provincial needs/input and coordinate/ support the implementation of agreed policy and strategy in the provinces;
• Support the development and implementation PIN Angola’s Human Resources strategy and procedures, including the Mission Safety and Security rules.
• Support the development of contingency and preparedness planning in coordination with HQ support functions and local staff as appropriate;
• Engage with staff to determine their requirement for the HR function in the CP;
• In collaboration with Programme’s Staff, oversee regular provincial self-assessments and evaluation of all staff performance across Provinces;
• Improve process of new staff induction

 

Performance Management
• Collaborate with HQ to identify more appropriate performance management system for the local context
• Lead in the development of an implementation manual for managers and staff explaining the performance management system and its implementation
• Induct all staff on the new performance management system.

 

Record Keeping
• Centralise the record keeping of all staff files, HR related documents

 

Capacity Building
• Conduct PIN Angola staff capacity needs assessment in their work areas, in coordination with Programme Managers (PMs) and provide support and inputs into a capacity development plan;
• Prepare a capacity building plan or review the existing one
• Support the design and implementation of capacity development activities for PIN’s HR & Admin function at provincial level in collaboration with PMs and in line with PIN’s priorities, including training, on-the-job-training, coaching, mentoring, simulations etc.
• Train to ensure compatibility to applicable national legislation and adherence to any specific contractual agreements or general PIN procedures and policies (as they are developed) in relation to all HR & Administration processes;
• Showing local HR & Admin Officer to effectively contribute and ensure technical support to the field teams in all HR matters, through coaching, shadowing, one-on-one on the job training etc.;
• Train on delivery of appropriate and reliable HR support services, as needed, i.e. communication, drafting adverts, recruitment, interviews, background checks, reference verification, etc;
• Together with HR/Admin Officer, train PMs and senior management on the functioning of Logistics Department, in order to facilitate and streamline the cooperation and communication between programmatic areas and HR/Admin Dept.
• Leading and/or supporting the recruitment and management of national and/or local logistics staff, as necessary;
• Overseeing the performance of HR & Admin Assistant to ensure he will be able to tackle on all above mentioned skills upon the EUAV’s departure from the mission.

 

Communication / Visibility / Movement
• Establish contacts and networks with key actors at national levels, including ensuring participation in national NGO coordination working group on HR matters
• Ability to travel nationally at extremely short-notice.

 

Hide Required competences
•Working well with others: interpersonal skills and sense of humour

•Achieves and communicates the immediate results of the action and the progress made in terms of capacity building

•Patience, flexibility and resilience, esp. for frequent travel to field offices and/or capital city, often with a very short notice

•Self-awareness and ability to manage one's own expectations

•Working effectively and collaboratively in support of building a team-based culture of work & achieving goals together

•Performing all duties appropriately for a multi-cultural environment, treating all persons with dignity and respect.


Specific competences

-Operating safely and securely at all times
-Understanding the humanitarian context of the EU Aid Volunteers initiative and applying humanitarian principles
-Technical competences: High standard of written and spoken English

 

Minimum Requirements

Essential:
• Masters level graduate;
• Up to five years field experience in development, HR/Admin coordination and/or management in different countries, preferably with ngo´s;
• Good understanding of relevant development issues;
• Excellent spoken and written English.

 

Desirable:

• Medium to advanced Portuguese is a plus, or at least knowledge of Spanish;
• Judgement on credibility and accuracy of information from diverse sources, ranging from national actors, including governments to PIN staff and projects;
• Managing/supervising resources within defined boundaries of HR and Administration function, including people, assets and/or budgets;
• Theoretical knowledge and practical experience with capacity building including capacity gap assessments, designing and implementing capacity building activities;
• Highly organised and able to manage multiple tasks and work on your own initiative as needed;
• Capacity to make complex technical information accessible and usable by non-specialists;
• Short, medium and long term planning capacity as priorities change;
• Excellent planning and report writing skills;
• Proven analytical and strategic skills;
• Ability to take initiatives and make decisions with limited support in complex environments.

 

Demonstrated ability in the following core competencies
• Developing and maintaining collaborative relationships;
• Managing one-self in a pressured and changing environment;
• Achieving Results.

 

Working and Living Conditions
Accommodation when deployed in Angola will be provided by PIN.
Contract:
EU Aid Volunteer Agreement
Volunteer Allowance:
In line with EU Aid Volunteer daily allowances:
Whilst in Angola €985.79 per month
Whilst in the Czech Republic €404.65 per month

At the end of volunteer placement an allowance of €1200 will be provided as a resettlement allowance.

Travel
A return flight will be provided to Angola from the EU Aid Volunteers home country. In addition a return flight will be provided for use, at the end of the volunteer placement.

The cost of pre-departure preparations; insurance, medical clearance and vaccinations will be provided.

 

HOW TO APPLY:

Please follow this link to submit your application:

https://webgate.ec.europa.eu/echo/eu-aid-volunteers_en/hr-and-capacity-building-eu-aid-volunteer-angola_en

 

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Nation

Armenia

Years of Experience

0-3 years

Nation

Malawi

Organization

European Commission

Deadline

Saturday 20 May 2017